HR Forms

HIPAA Notice of Privacy Practices

PDF — how SVA uses and protects your medical information

HIPAA Release Authorization Form

PDF — required when HR intercedes on your behalf with health plan information

TransitChek Participation Form

Google Drive — required enrollment form for pre-tax transit benefits

Tuition Waiver — Administrative Staff

PDF — tuition-free SVA courses for administrative employees

Tuition Waiver — Faculty

PDF — tuition-free SVA courses for faculty

Tuition Assistance Policy

PDF — reimbursement for courses at outside accredited institutions

Tuition Assistance Application — Admin Staff

Web portal — apply for tuition assistance at another accredited institution

Tuition Waiver for Continuing Education Courses

Google Form — admin staff and faculty enrolling in CE courses at SVA

Express Scripts Instructions & Mobile App

PDF — home delivery program and mobile app setup for prescriptions

Vacation / Personal Day Request (Kronos)

Web portal — submit time-off requests and view balances

Administrative Sick Time Policy

PDF — effective January 1, 2021

Faculty Sick Time Policy

PDF — effective January 1, 2021

Parental Leave Policy

PDF — SVA parental leave policy effective January 22, 2019

Confidential Employee Information Form

PDF — completed by new hires; also used to update name, address, marital status, or emergency contacts

Request to Hire

Web portal — request a replacement, add-to-staff, or temporary employee

Position Change / Salary Adjustment

Web portal — change an employee’s position, salary, or status

Termination of Employment

Web portal — when an employee separates from the organization

Student Worker Action Form

Web portal — personnel actions for student workers

Annual Appraisal Form

PDF — completed by managers annually on an employee’s anniversary or promotion date

Probationary Appraisal Form

PDF — completed by managers before an employee completes 3 months

E-Forms / Accounts Payable Portal

Web portal — submit HR and payroll-related e-forms via Okta SSO

Employee Expense T&E Forms

Google Drive — travel and expense reimbursement forms

Request to Serve Alcohol Form

Web portal — submit via Okta SSO before any event serving alcohol

Payroll Direct Deposit Form

PDF — enroll in direct deposit for paychecks

W-4 Federal Tax Withholding Form

PDF — elect federal withholding allowances

Security Request for Access

PDF — request building or system access for staff

Electronic Communications Code of Conduct

Policy website — acceptable use of SVA electronic systems

SVA Employee Handbook

Available via ADP — institutional policies, rights, and responsibilities